Kumamoto

The handling principle exception office work

The last update date:
Department of General Affairs Prefectural Information and Archives Division 
TEL: 096-333-2061 
FAX: 096-384-6552 
Email kenseibunsyo@pref.kumamoto.lg.jp

Office work (Article 6 Paragraph 4) that making of office work register targeted for 1 personal information registration can omit
  Among office work to deal with personal information, individual including account book is use sumononitsuite in administrative document which is in condition to be able to search

 This must make principle register, but, in the case of next, abbreviation of making is accepted exceptionally; and now

 Do.

[type office work]

Type number Office work to remove from object of registration Reason to remove from object of registration
A-1

(meetings confirmation office work present)
Office work to deal only with matter necessary to confirm attendance of participants such as meeting or workshop

 These office work handles limited personal information such as full name or job title within the limited purpose such as grasp of confirmation and participants such as meetings present temporarily, and there is little fear of infringement of rights of individual profit, and it is thought that it is poor in significance to register, and to offer for general reading.

A-2

(sending such as documents, communication office work)
Office work to handle only matter which is necessary for full name of the other party, sending including address or communication to offer for one of sending such as documents or professional necessary communication

 These office work handles limited personal information of full name, address within the limited purpose such as sending and communication such as documents, and there is little fear of infringement of rights of individual profit, and it is thought that it is poor in significance to register, and to offer for general reading.

 
Matter (Article 7 Paragraph 2 No. 7) which can collect personal information from anyone other than the person other than 2 escape clauses
  Personal information should be, and we collect directly, but, in the case of next, collection from anyone other than the person is accepted exceptionally by the person.

[type office work]

Type number Type Reason to collect from anyone other than the person or the need
B-1

(award, commendation)
When, in the office work such as award, commendation, we collect person targeted for selection, personal information about candidate from thing except the person

 In character of office work such as award, commendation, we collected from the person, and objectivity of information, accurate security are difficult, and, also, trouble occurs for the purpose achievement of office work, and conduct smooth justly of office work might become difficult.

B-2

(election such as committee, lecturer)

When we collect personal information about candidates from thing except the person in election or the office work to recommend with committee, lecturer, instructor, monitor

 We demand well-qualified people such as committees widely, and, also, it is necessary to collect personal information from thing except the person in character of office work such as election to make conduct smooth justly of office work difficult by collection from the person.

B-3

(instruction, evaluation)
When we collected from the person and, in the office work such as instruction, evaluation, cannot achieve the purpose

 It is necessary, and, also, it collected from the person, and, in the office work such as instruction, evaluation, it may not find objectivity, accuracy of information for conduct smooth justly of the office work concerned to collect personal information from thing except the person.

B-4

(instruction such as groups and grants such as subsidies)
When we collect personal information about the staff, members such as the groups concerned or person of entrance of facility which the groups concerned install or run from the groups concerned on performing instruction or delivery of subsidies for individual running group or business

 On instruction or delivery of subsidies for groups, it is necessary to collect personal information about the staff or people such as the groups becoming grounds of instruction and subsidy grant concerned of facility entrance from the groups concerned to carry out the office work concerned effectively and smoothly.

B-5

(medical examinations)
When we collect personal information about the person from families of the person on performing medical examination for the person, the prevention of illness in the engines such as hospital, public health center

 It may be necessary to collect personal information about past histories of treatment of the person from thing except the people such as family or the chief physician to perform precise medical care, health guidance for patient or testee.

B-6

(application reports)

When personal information about person except applicants is included in information submitted to with various application reports

 We may demand submission of personal information about other people for applicants in there being thing needing collection of personal information such as member or countenancer in character of the office work concerned, and performing fair and smooth conduct of the office work concerned among office work with various application reports. 

B-7

(the location confirmation)
When it is case such as the person lacking in jiribenshikinoryoku by missing, obstacle in mind and, in administration of the prefecture, the maintenance or other office work, collects personal information of the person from thing except the person

 In administration of the prefecture, the maintenance or other office work, we lack in jiribenshikinoryoku by missing, obstacle in mind, and trouble might occur for the purpose achievement of the office work concerned when it is difficult to collect from the person directly if we do not collect from thing except the person.

B-8

(consignment contract)
When, in consignment contract, we collect personal information about employees from the trust

 Depending on condition, it may be necessary to collect full names of employee of trust from the trust concerned.

B-9

(site negotiations)
When, on the acquisition, expropriation, use such as land, house, we collect personal information about relations of right of the person from thing except the person

 It may be necessary to collect personal information of the person from thing except the person on confirming relations of right to plan smooth promotion such as public works projects.

B-10

(negotiations, dispute)
When we collected from the person in negotiations, the office work of dispute and cannot achieve the purpose

 Because there are conflict, the reciprocity relationship between person and prefecture in negotiations, the dispute office work and we collected from the person and may be accompanied by disadvantage of the prefecture, it may be necessary to collect from thing except the person in finding objectivity, accuracy of information.

B-11

(consultation)
When we will collect personal information about person except the person concerned to perform duties such as consultation with consultation, request, petition, opinion, free intention of the complaint or other people appropriately

 It may be necessary to collect these personal information within the purpose of office work that information in consultation, request, petition, opinion, complaint is collected with free intention such as consultants and copes with consultation as conduct engine concerned appropriately.

[individual matter]

Name of personal information handling office work Department in charge Person who is targeted for personal information Collection of personal information Personal content to collect Reason to collect or the need

Cancer registration in Kumamoto cancer synthesis measures promotion information system business

Old health employee services

Person whom medical institution, examination organization gave a diagnosis of cancer

Medical institution, examination organization

Full name, sex, age, the date of birth, address, the cause of death, the diagnosis date, the death date, affection contents, part, operation contents

 We grasp trends such as affection, survival of patients with cancer of Kumamoto, and it is necessary to analyze to contribute to improvement of effective promotion of cancer measures and hygiene of citizen of the prefecture, but it is necessary for cancer notice to collect personal information without agreement of the person from insufficient place.
 But you plan common knowledge of cancer registration business for citizens of the prefecture widely in connection with affiliate to plan protection of right of patients profit more, and not only institutionalization of country but also the regulations examine system review of cancer registration business that making considered, and report those correspondence situation to the Kumamoto system for privacy protection council regularly.

Collection of personal information from system (figure of farmland information) which the municipalities area leading figure upbringing synthesis support meeting performs information management of

Rural district development plan, Technology Management Division engineering management room

Farmland owner and cultivator

The municipalities area leading figure upbringing synthesis support meeting

○Information about individual
 Full name, age, address

○Information about farmland
 The situation, production per unit, land rent, tenancy with farmland location, area, land category, product

○Information about farmland condition
 Farmland division information, drainage information for agriculture use, the base maintenance situation

 For multifaceted function display such as agriculture and maintenance, development of farm village, steady supply of food, water source cultivation, it collects information pertaining to farmland, and it is necessary to plan utilization of the upbringing and cultivation abandonment places of person of agriculture.
 The farmland information has to collect farmland information that non-farmhouse owns other than the considerable number of farmhouses, and it is impossible practically to collect information from the owners about all farmland, and it is necessary to collect personal information without agreement of the person.

About acquisition office work from Kumamoto National Health Insurance group federations of (copying) such as receipt pertaining to instruction, inspection duties such as insurance medical institutions

National Health Insurance and Elderly Medical Care Division

Person who was listed in receipt

Kumamoto National Health Insurance group federation, Kumamoto doctor National Health Insurance Association, Kumamoto dentist National Health Insurance Association

Full name, sex, the date of birth of patient, sign, number of identification of person insured, insurance benefit ratio, sickness and wound name, contents of (medical examination, inspection, medication, measures, operation or surgical operation, temporary nursing at home) such as medical acts in the month when patient received concerned, medical service fees request score

 What there is not request error and injustice such as medical service fees or remarkably unfair request or confirms is essential by demanding the presentation of medical record etc. that insurance medical institutions have based on rules such as laws when we carry out individual guidance or inspection, and letting insurance medical institutions make and keep company with basis of payment and copying such as statements that it was.
 It is necessary to check tendency of request contents and characteristic after National Health Insurance group federation or insurer obtained to perform this confirmation effectively without copying such as statements which insurance medical institutions targeted for possession or instruction keeping made being known to object insurance medical institutions beforehand.

[individual matter]

 Office work to collect personal information by security cameras
Setting facilities The belonging name Setting purpose Person who is targeted for shooting Personal content to collect
Koba Bo housing complex under prefectural management Housing Division Crime prevention, facility safety management Facility user, wrongful intruder Image which individual can distinguish
Kumamoto Civil Engineering Office Official City Vehicle Parking Kumamoto Civil Engineering Office
Amakusa Airport Amakusa Airport Management Office
Yatsushiro synthesis Government building Yatsushiro Area Promotion Bureau
Toll parking lot under prefectural management Public Enterprise Bureau
sumi々*kotogakukorekishishiryokan sumi々*kotogakuko
Kumamoto commercial high school dormitory Kumamoto commercial high school
Kumamoto north High School Kumamoto north High School
Blind school management ridge, elementary school part ridge Blind school
The Kumamoto deaf school north gate Kumamoto deaf school
Kumamoto commercial high school management ridge and classroom ridge Kumamoto commercial high school
Blind school dormitory Blind school
General Social Services Counselling Center General Social Services Counselling Center
Kumamoto Prefectural Museum of Art Kumamoto Prefectural Museum of Art
Arrow form river spring nature pool Kamimashiki Area Promotion Bureau

          

Matter (Article 7 Paragraph 3) which can collect information about 3 thought, creed and religion exceptionally
  As a general rule, information about thought, creed and religion does not collect, but, in the case of next which is essential to achievement of purpose of office work, does collection

 It is accepted rukotoga.

[type office work]

Type number Type Personal information to collect Reason to collect or the need
C-1

(award, commendation)
When we collect person targeted for selection, personal information about criminal record of candidate in the office work such as award, commendation

・Criminal record

Because it is necessary to consider under normal social conventions feelings such as citizens of the prefecture when we hold award, official commendation, we may need to confirm criminal records such as people of selection object.

C-2

(Dowa measures)
When we collect personal information necessary to carry out Dowa measures business

・Personal information that may cause social discriminatory cause

It is necessary to collect personal information of the residence districts of the target person on performing office work business about Dowa measures.

C-3

(religious corporation)
When we collect personal information about religion of the person concerned of the corporation concerned on performing office work about religious corporation

・Religion

It is necessary to collect personal information such as believers on performing investigations into activities of religious corporation.

C-4

(site compensation)
When we collect personal information about religion such as landowners to perform grave, Shinto shrine, Buddhist temple, reconstruction of religion facilities such as churches, expense and memorial service of move, compensation of festival appropriately on acquiring land

・Religion

For reconstruction of religion facility, expense and memorial service of move, the amount of indemnification of expenses calculation of festival, we may need to collect personal information about religion of owners such as land or house on acquiring grave with public works projects.

C-5

(acceptance such as overseas interns)
When we collect personal information about religion such as intern from foreign countries, intern in the office work accepting visitors concerned

・Thought, creed
・Religion

We may need to collect personal information about religion to grasp difference in lifestyle or limit of meal precisely on accepting intern or visitor from foreign countries, and to cope appropriately.

C-6

(medical examinations)
When we collect personal information about claim, creeds such as patients on performing medical examination, the prevention of illness in the engines such as hospital, public health center

・Thought, creed

It may be necessary to collect information about thought and religion of patient on performing precise treatment or prevention to conditions of patient and testee in medical institution or the public health center.

C-7

(correspondence such as members of the Diet)
When we collect personal information about thought, creeds such as political party names such as members of the Diet, denomination name, political idea

・Thought, creed

Conduct organization may collect personal information about thought, creeds such as belonging political party names such as members of the Diet, denomination name, politics idea within the purpose of office work in correspondence for assembly to carry out office work to fix for Local Autonomy Law appropriately.

C-8

(offers such as composition)
When personal information about thought, creed is offered based on personal free intention in contest or the examinations such as composition and will collect

・ Thought, creed
・ Religion
・ Criminal record
・ Personal information with social discriminatory fear

When personal information about thought, creed is included based on personal free intention in composition, article made in contest or the examinations such as composition, in property of office work, we will collect these personal information.

C-9

(consultation)
When, in consultation, request, petition, opinion, complaint, we will collect personal information about thought, creed to perform office work such as consultation with free intention such as consultants appropriately

・ Thought, creed
・ Religion
・ Criminal record
・Personal information with social discriminatory fear

In consultation, request, petition, opinion, complaint, personal information about thought, creed may be included, but it is necessary to collect personal information within the purpose of office work that these information is collected with free intention such as consultants and cope with these as conduct engine appropriately.

C-10

(publications)
Generally, when personal information about thought, creed and religion and personal information that might cause social discrimination are included in the publications concerned on collecting personal information from publications which we can obtain

・ Thought, creed
・ Religion
・ Criminal record
・Personal information with social discriminatory fear

We may collect personal information from publications which we can obtain from the need in pursuance of office work generally, but there is little fear of infringement of rights of individual profit when we collect about these information because it is in condition to be announced by the unspecified number of people, and to be able to know anyone as far as it is necessary for achievement of purpose of office work.

.
.

For the purpose of other than purpose of the handling office work other than 4 escape clauses by personal information the use and matter (regulations Article 8 No. 8) that can contribute
  As a general rule, it does not perform personal information that collected for the purpose of other than purpose of office work use and to provide, but, in the case of next, is exception

 The use for the purpose of other than purpose and offer are accepted by mark.


[type office work]

Type number Type For profit and reason to offer or the need
D-1

(custom publication)
When we usually provide planned personal information that is publicized or is publicized depending on inquiry, coverage, requests such as news media as far as it is necessary

It is planned it is usually publicized like personnel transfers lists or to be announced and may provide as far as it is necessary for news media about personal information that is judged if there is not fear to violate rights of individual profit unfairly.

D-2

(the news coverage correspondence)
When there are high necessity of public interests characteristics from the viewpoint of social influence and, depending on coverage, request of by judgment of conduct engine or news media, provides personal information within the necessity of public interests characteristics concerned

It limits within the necessity of public interests characteristics concerned depending on request of by judgment of conduct engine oneself or news media about in the public interest particularly information that is judged when necessary to announce and, from the viewpoint of social influence, may provide.

[individual matter]

Name of personal information handling office work Department in charge Person who is targeted for personal information Collection of personal information Personal contents to offer Reason to offer or the need

Cancer registration in Kumamoto cancer synthesis measures promotion information system business

Old health employee services

Person (we examine doubt and include o) whom medical institution, examination organization gave a diagnosis of cancer

Report medical institution

Of life and death, the death date, the cause of death

Cancer registration is intended to contribute to improvement of effective promotion of cancer measures and hygiene of citizen of the prefecture, but it is necessary to provide to evaluate diagnosis, operation in medical institution, result of treatment about convalescence information (of life and death, the death date, the cause of death) of medical institution oneself patient who diagnosed.
But you plan common knowledge of cancer registration business for citizens of the prefecture widely in connection with affiliate to plan protection of right of patients profit more, and not only institutionalization of country but also the regulations examine system review of cancer registration business that making considered, and report those correspondence situation to the Kumamoto system for privacy protection council regularly.

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Department of General Affairs Prefectural Information and Archives Division
Telephone: 096-333-2061
Fax: 096-384-6552
Email kenseibunsyo@pref.kumamoto.lg.jp
(ID: 4935)
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